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Breaking News

eLicense 3.0 – Coming in June 2017

The CSWMFT Board will be transitioning to a new licensing and renewal system this summer. Both the old and new systems will be down for extended periods of time during the month of June, particularly from June 2 through June 19. If you have a June renewal, you are encouraged to renew now. Renewing early does not impact the date of your next renewal, and you will remain on the same renewal cycle.


The new system will enhance the ability of the Board to communicate with and guide you through the licensure and renewal process. It also continues the Board’s effort to eliminate paper by fully supporting online applications and renewals, as well as the submission of requests such as address changes and name changes via an online service request or through self-service.  Credit cards will continue to be accepted. The Board will be expanding payment options by enabling payments through ACH payments (“online checks”).  


Once the new system is implemented, all transactions will be handled online. The Board will start communicating with licensees principally through e-mail, including sending wall certificates and other documents via e-mail. All renewal notices will also be sent via email. Licensees will receive reminder notices to renew starting with a first reminder 90 days before the license expiration date. Starting with renewals due after December 31, 2017, no renewal notices will be sent via the U.S. Mail. Therefore, it is important that your e-mail address be accurate, and that you regularly check the account you have on file with the Board. 


Over the next few months you will be receiving eLicense login information (including a security code) from the Board. Once you log in to eLicense for the first time, you will be asked to enter the following information:


·        Email Address (the one on file with the Board)

·        Security Code (provided by the Board in an email and postcard)

·        Social Security Number

·        Date of Birth


Technical support will be provided during this transition period. 


Also in June - CE Broker

In June, the Board will also be adopting CE Broker to facilitate continuing education audits, post-program approvals, and provider and program approvals. CE Broker will work in conjunction with the new eLicense system. CE Broker is offered at no cost to licensees or the Board. Though, licensees may opt to choose an upgraded account with additional features, which comes at a nominal charge. By using CE Broker, the Board will be able to offer real time listings of approved providers and programs on the Board’s web site.  Additionally, the Board can conduct audits more efficiently as a result of licensees uploading continuing education information as courses are completed. As the June go-live date approaches, more information will be shared regarding logging into your CE Broker account.  CE Broker has provided some instructional videos that offer a great look at how the system will work.  Go to https://vimeo.com/114582285 to view a short video that discusses some of CE Broker’s functionality.  


As the go live date approaches for eLicense and CE Broker, the Board will be sharing more information.


Questions? You are always welcome to email Brian Carnahan at brian.carnahan@cswb.ohio.gov or telephone at 614.752.5161.  




Date: March 28, 2017

The Counselors Professional Standards Committee has voted to give NBCC Board approval for a one year trial period beginning January 2017. Ohio Counselors may complete programs approved by NBCC without requesting post program approval.



Proposed Rule Filing - Application, Renewal, and Continuing Education Fees

To: CSWMFT Board Licensees and Stakeholders

From: Brian Carnahan

Re: CSWMFT Board Draft Rules – Opportunity to Comment (comment period expires 3/31/2016)

Date: March 20, 2017



The Board intends to file with the Joint Committee on Agency Rule Review a change in license fees. On July 22, 2016, the Board approved an increase in fees defined in Ohio Administrative Code Chapter 4757-1-05 (License fees). The fee increase was proposed to coincide with the Board’s submission of its Fiscal Year 2018-2019 budget. A copy of the notice of opportunity to comment, the Common Sense Initiative Business Impact Analysis (BIA), and draft rule changes can be found here.


Information regarding the proposed increase in license application, license renewal, and continuing education program and provider fees, was posted to the CSWMFT Board web site for comment in August 2016. Licensees and stakeholders were notified of the rules via the Board email list, Facebook, and Twitter. The Board received comments expressing general concerns about increasing fees and the impact of the increase on licensees and applicants. Comments were also received that indicated an understanding that the fee increase was appropriate given the rationale (to meet increasing information technology and other operating costs) for it and the length of time since the last increase (inception of the Board).


Licensees and stakeholders are welcome to comment on the proposed increase in fees to me by e-mail at brian.carnahan@cswb.ohio.gov. Commenters are also encouraged to copy the Common Sense Initiative at CSIOhio@governor.ohio.gov. Comments must be submitted by March 31, 2017.



CE Program and Provider Update - Transition to CE Broker 


The Counselor, Social Worker and Marriage & Family Therapist Board is working with CE Broker to implement a range of services, including online applications for provider and program approval, as well as licensee audit functions. We expect the online applications for program and provider approvals to be very similar to the current paper forms. The transition to online applications will begin in early June 2017, at which time we will discontinue the use of paper forms.  The online application process will require the payment of fees using a credit card. We are notifying you now as we know that a number of providers pay fees by business check and may need time to transition to the new method of payment.  The option to use a business check will end when the new system is introduced in early June. We realize that this change may be a burden for your organization. By using CE Broker, we hope to be able to streamline the process for approving provider and program applications.


As we approach the go live date for the new system, we will share updates on how to register and apply for provider or program approval.  



To: CSWMFT Board Licensees, Applicants, and Stakeholders

From: Brian Carnahan, Executive Director

Re: Proposed Application, Renewal, and Continuing Education Fees

Date: 8-1-2016


I asked the Board during its July meeting to approve license application and renewal fee increases. The Board approved an application fee for all license types of $125, except Social Work Assistants ($60), and renewal fee increases of $20-$25, based on license type. Independent license renewals will increase by $25, while all others will increase by $20. Increases in the continuing education provider and program fees were also approved. Program approvals will increase to $60, while provider approvals will rise to $250.


The Board has taken great pride – and rightly so – in not raising fees since the creation of the Board. This has been possible through the growth of the professions it licenses, as well as good stewardship by Board members and staff.  As technology becomes more important to how we provide services, the costs to meet the Board’s obligations to applicants, licensees, and the public are increasing. Along with other State Boards and Commissions, the Board will be investing in a new licensing system. The new licensing system will enable us to offer better service, but it comes with an increase in costs we do not have with the legacy system we currently use. We have also adopted State IT services that will ensure we have safe and effective IT capability. Additionally, we would like to make some investments in our ability to offer training through webinars and teleconferences. Many college and university programs, as well as agencies, ask Board staff to speak to groups large and small. Given the number of staff we have and the possible number of speaking engagements, we need to find ways to fulfill as many of these requests as possible while still using staff time efficiently. 


While the Board cannot commit to another thirty year period of no fee increases, I do think that implementing the increase now and making the investments described above should allow us to significantly limit fee increases in the future.  If the General Assembly agrees to the proposed increases in fees, the new fees will be effective after July 1, 2017.  




The SFY 2016/17 State Budget continued the Kasich Administration’s commitment to modernize Ohio’s Medicaid program. At the center of this effort is a proposal to rebuild community behavioral health system capacity across the state. The legislation provided targeted investments to support initiatives such as:



  • Developing new services for individuals with high intensity service and support needs;
  • Improving health outcomes through better care coordination; and
  • Recoding of all Medicaid behavioral health services to achieve alignment with national coding standards.

Under the leadership of the Governor’s Office of Health Transformation, the Ohio Department of Mental Health and Addiction Services and the Ohio Department of Medicaid are collaborating to implement these reforms and enhance the quality of care delivered to residents of our state. In doing so, state partners have enlisted the help and expertise of various stakeholders to serve on the Behavioral Health Redesign Core Team to further inform and guide this work. 


Be sure to bookmark bh.medicaid.ohio.gov to stay informed and sign up for the BH Redesign Newsletter for regular updates about this exciting effort.








April is Counseling Awareness Month. For more information on resources and events click here.



Are you an LISW, IMFT, or LPCC with student loan debt?

The National Health Service Corps Loan Repayment Program may be able to help.


Primary care medical, dental and mental/behavioral health clinicians can get up to $50,000 to repay their health profession student loans in exchange for a two-year commitment to work at an approved NHSC site in a high-need, underserved area. The payment is free from Federal income tax and is made at the beginning of service so you can more quickly pay down your loans. Approved sites are located across the U.S., in both urban and rural areas.

After completing your initial service commitment, you can apply to extend your service and receive additional loan repayment assistance.

The amount you receive and length of your commitment depends on where you serve (service at sites in higher need areas yields greater loan repayments). It also depends on whether you select the full-time or half-time option. See the 2016 Application and Program Guidance (PDF - 401 KB) for details. See if your site is already approved at the NHSC Jobs Center.

Find more details at: http://nhsc.hrsa.gov/loanrepayment/loanrepaymentprogram.html.  


March is Social Work Month. Celebrate the contributions of Social Workers here in Ohio and nationally. For more information on events and resources, go to http://www.naswoh.org/?page=socialworkmonth


February 9, 2016 - Social Work Licensure Exam Policy Change

To: Social Workers, Social Work Students, and Social Work Educators
From: Brian Carnahan, Executive Director

The Ohio Counselor, Social Worker, & Marriage and Family Therapist (CSWMFT) Board’s current policy allows Social Work graduate students to take the Association of Social Work Board (ASWB) Clinical or Advance Generalist exam before completing two years of supervised experience post graduate degree.  Nationally, Ohio is only one of two states that allow Social Workers to take the ASWB Clinical and Advanced Generalist exam before completing two years of supervised practice.  The current practice in Ohio is not in line with the exam policy and test preparation standards adopted by ASWB, which assume at least two years of supervised Social Work practice. The ASWB Social Work exams are the best Social Work licensing exams available to the CSWMFT Board at this time. 

After discussions with stakeholders, including Ohio Social Work faculty, and after consulting with ASWB, which recently re-confirmed its exam policy, effective June 30, 2016, CSWMFT will no longer approve Social Workers to sit for the ASWB Clinical or Advance Generalist exam before completing two years of supervised practice as a Licensed Social Worker.  

Persons currently in the last term of a master’s degree program in Social Work, or those persons who completed a Master’s degree but have not yet completed two years of supervised practice, may, by June 30, 2016, apply to sit for either the Clinical or the Advanced Generalist exam, using the application materials currently available on the CSWMFT Board web site. Eligibility letters expire after 6 months. No extensions of exam approvals will be granted.  

After June 30, 2016, in addition to the completion of a brief application requesting approval to take the exam, Social Workers will have to demonstrate, using the Professional Employment Reference,  they have completed two years of supervised practice as a Licensed Social Worker before being approved to take either exam. All individuals initially applying for as an LSW will take and pass the Bachelor’s level exam.



January 14, 2016


To: CSWMFT Licensees and Stakeholders

Re: Medicaid Enrollment for Independent Practitioners - Effective Date for OAC 5160-8-05: “Mental Health Services”


OAC 5160-8-05: “Mental Health Services” and Enrollment of Independent Practice Social Workers, Counselors, and Marriage and Family Therapists

New Effective Date: February 1, 2016

The effective date for OAC rule 5160-8-05 has been moved to February 1, 2016. The rule, “Mental Health Services” to establish independent practice social workers, counselors and marriage and family therapists as direct providers in the Ohio Medicaid fee-for-service program, is currently being processed for “final file” for this effective date.

On or after February 1, 2016, the following provider types may enroll as providers in the Ohio Medicaid fee-for-service (FFS) program:

·       Licensed Professional Clinical Counselors;

·       Licensed Independent Social Workers; and

·       Independent Marriage and Family Therapists

All other program changes, including changes in reimbursement and covered services, will also become effective February 1, 2016.

Providers with questions about the enrollment process may call 1-800-686-1516.

Medicaid encourages interested providers to monitor the  ODM Guidance page for the formal publication of the implementing transmittal letter.

Providers with questions regarding this program policy change can email us at: NONINSTITUTIONAL_POLICY@medicaid.ohio.gov.


December 1, 2015 


To: CSWMFT Board Licensees and Stakeholders

From: Brian Carnahan

Re: CSWMFT Board Draft Rules – Opportunity to Comment (comment period expires 1/4/2016) 

Date: December 1, 2015


On November 20, 2015, the CSWMFT Board approved revisions to the following rules:

•    4757-3-01 Definitions.

•    4757-3-02 Abbreviations and titles.

•    4757-5-02 Standards of ethical practice and professional conduct: clients/consumers of services.

•    4757-5-03 Standards of ethical practice and professional conduct: multiple relationships.

•    4757-5-04 Standards of ethical practice and professional conduct: sexual relationships

•    4757-5-13 Standards of practice and professional conduct: electronic service delivery (internet, email, teleconference, etc.).

•    4757-9-06 Sources of continuing professional education.

•    4757-13-02 Requirements for licensure as a professional counselor.

•    4757-13-03 Requirements for licensure as a licensed professional clinical counselor.

•    4757-15-02 Scope of practice for a licensed professional clinical counselor.

•    4757-17-01 Counseling supervision.

•    4757-19-06 Requirements for social work applicants wishing to obtain a temporary social work license.

•    4757-21-03 Scope of practice for an independent social worker

•    4757-25-01 Education requirements for admission to the examination for marriage and family therapist.

•    4757-25-02 Marriage and family therapist examination policy

•    4757-25-04 Requirements for licensure as an independent marriage and family therapist

•    4757-25-05 Temporary marriage and family therapist license (click to read more)



October 1, 2015


Please note: This will be the last year MFTs & IMFTs may request post approval for counselor and/or social worker approved programs completed in-state and in-person. This exception to rule 4757-9-05(G)(4) begun in 2004, will end Oct 1, 2016. After that date any in-state, in-person programs not Board approved for MFTs will no longer be eligible for post program approval. Ohio now has over 60 MFT approved providers and over 600 individual programs approved for Ohio MFTs; more information can be found on our website.


·        Board approval numbers for MFTs must contain the letter “T” in the approval number, e.g. RSCT000000 or MSCT000000

·        Programs that are approved by NBCC or APA or NASW or ASWB are not accepted by this Board for MFT renewal.


September 22, 2015

To: Licensees and Stakeholders

From: Brian Carnahan, Executive Director


Now hiring! The Ohio Counselor, Social Worker and Marriage & Family Therapist Board is seeking a qualified candidate for Social Work Certification/Licensure Examiner 2 (closing date 10/2/15). read job description. 



August 4, 2015

To: Licensees and Stakeholders

From: Brian Carnahan, Executive Director

Re: Proposed Rule Changes – Public Comment Opportunity

During its September 24 and 25, 2015 meetings, the CSWMFT Board will consider approving rules for submission in the formal rule making process. This document includes brief summaries of those changes as well as edited versions of the proposed rules. Stakeholders and licensees are encouraged to comment before the September meeting. Upon final approval by the Board, the proposed rules will be submitted for formal consideration in the rule making process. The public will then have another opportunity to comment before any rules take effect.

Comments and questions may be directed to me by mail at the address above or via e-mail at  brian.carnahan@cswb.ohio.gov

Proposed Rule Changes



July 21, 2015

Clinical Resident (CR) status has been withdrawn

CR Status FAQ


During its July 16-17, 2015 meeting, the Counselor Professional Standards Committee voted to discontinue, effective immediately, the issuance of the Clinical Resident (CR) status for Licensed Professional Counselors (LPC) earning hours toward a Licensed Professional Clinical Counselor (LPCC) license.

LPCs with a current CR status may continue to use the CR as part of their license until the CR expires, at which time, it will not be extended. Those with a current CR may elect to discontinue using the CR status, which will have no effect on the hours eligible for the LPCC, provided they continue to receive supervision and document the hours on the Clinical Field Evaluation and Verification of Supervised Experience Form. 


The decision to discontinue the CR is in addition to other important changes. First, LPCs earning hours toward an LPCC are not required to notify the Board regarding their selection of supervisor. Nor, will LPCCs with a Supervisor designation be limited in the number of supervisees with whom they can work. These changes should reduce the burden on licensees and staff in completing paperwork, while ensuring student interns, Trainees, and LPCs can access the supervision they need.


Please note, under the rules, licensees are required to submit to the Board a complete Clinical Field Evaluation and Verification of Supervised Experience Form within 30 days of completing the first 1500 supervised hours. LPCs should not wait until all 3000 supervised hours are earned before submitting the form.  Additionally, licensees earning hours for an LPCC should review the laws and rules to ensure all hours earned can be applied toward their LPCC. 


References to the CR will continue in the rules, on the web site, and on forms until we have an opportunity to complete all changes. Information regarding LPC and LPCC licensure can be found at http://cswmft.ohio.gov/Counselors.aspx. Questions regarding these changes may be directed to Brian Carnahan via telephone at 614.752.5161 or by e-mail at brian.carnahan@cswb.ohio.gov


March 24, 2015


Opiate addiction is a serious issue in Ohio. The Ohio Department of Health is sponsoring Project DAWN (Deaths Avoided with Naloxone). Find more information on Project DAWN and the opiate addiction problem at http://www.healthy.ohio.gov/vipp/drug/ProjectDAWN.aspx 


TO: Ohio Licensed Counselors, Social Workers, and Marriage and Family Therapists

FROM: Brian Carnahan, Executive Director 

RE: Discontinuation of Wallet Cards and Instructions for Online Verification

DATE: 1-20-2015

On January 16, 2015, the Counselor, Social Worker and Marriage & Family Therapist Board voted to discontinue issuing a wallet card to licensees and registrants upon their renewal.  This change is effective immediately and is retroactive to renewals beginning in November 2014.  The wallet card was eliminated due to the expense of printing and mailing and, more importantly, the fact that more current information is available directly from our licensure system online.

The Board’s online license verification system is a constantly updated primary source of licensure information. The majority of employers, insurance companies and others requiring license verification use the online verification system because it is updated within seconds of any change in status, and as we award licenses, post renewals and perform other licensing activities.  This system is available 24 x 7 and is much more accurate and current than a wallet card printed any time prior, because the wallet card was accurate and reliable only as of the date it was printed.  

Licensees and registrants should use the Board’s online license verification system (instructions attached) to confirm and validate their licensure/registration status and expiration date.

If you need proof of licensure follow the steps below or click here to watch our video. Thank you.


Go to the board’s web site http://cswmft.ohio.gov/ and follow the steps below for verification of your license:


1)     Click on: Online License Verificationunder the ‘How do I find’ links

2)     At the Ohio License Center fill in only two areas Select a Board and “Name (Last, First)”

a.      Select a Board: should say: “Counselor, Social Worker, and Marriage & Family Therapist Board”; then

b.      Scroll down to “Name (Last, First)” in the first box type your “last name” in the next box type your “first name” click the search button.

3)     Once the page re-loads click on your name. The page that comes up next will be the page you print for license verification.

The Board is aware that the wallet card is often used as license verification by employers and insurance companies.  Those entities should now use the online license verification system to check and/or confirm your status.  Please share this notice with all interested entities.

The Board is also aware the many licensees and registrants displayed their walled card in the corner of the original wall certificate, although there was no law or rule that required that the card be displayed.  The Board requires only that licensees/registrants display their wall certificate.  Please see Ohio Revised Code Section 4757.13*.

*To locate the Laws and Rules please go to  http://cswmft.ohio.gov/ and follow these instructions.

In “How Do I Find” column on the left side of the home page: Click on Laws and Rules and locate the particular law (Ohio Revised Code) or rule (Ohio Administrative